COLLEGE COUNCIL – November 18, 2011

CC-127 in Bill Brod Community Center ● 12-1:30pm

TOPIC / PRESENTER	KEY POINTS / NEXT STEPS (Action)
Approval of Minutes Presenter: Cochran	Motion to approve and approved
2nd reading AR revisions Presenter: President Truesdell	Joanne Truesdell reported adjustments to Administrative Regulations following the 1st reading at College Council: DB-AR (budget) language inserted to represent college practice of inclusivity of student and staff in the budgeting process; BDDH-AR (Public comment at Board Meetings) inserted language providing for submittal of written comment. Motion to approve changes passed, DF-AR, DGA-AR, AC-AR, ACA-AR, & BDC-AR all remain unchanged. Truesdell answered questions about naming conventions and publishing of revised regulation. Truesdell reports that new naming is consistent with OSBA state wide conventional numbering, and that the updated policies are to be inserted in place of extracted old policies-Currently kept on the F-drive and soon to transition to the updated website.
1st reading Board Policy E: Support Services Board Policy G: Personnel Preamble Presenter: President Truesdell	Truesdell described that the Board Policies are derived from many sources; laws, executive order, state Board of Education, etc. and expressed that many of the current policies require alignment with bargained agreement, while others will be deleted as they are matters of institutional operations and not related to Board actions. Also noted that some items will be marked “on hold” awaiting broader conversion/ additional information. President Truesdell charged the Council representatives with the task of taking the following policy documents back to those they represent for review and comments, which are to be submitted to the President’s office prior to the 2nd reading of the Board Policies E (Support Services) & G (Personnel). Truesdell responded to questions regarding the revision process and naming conventions stated that the Oregon School Boards Association, Institutional Standards for Instruction monitors changes in legislation and regulations, forwarding suggestions to CCC for revisions in order to remain current. Also, clarifying the naming of Board Policies which are designated by all caps without hyphens, opposed to AR which are hyphenated. Truesdell presented the initiative to update and combine the College’s Purpose, Mission, Philosophy, and Code of Ethics into a Preamble which is meant to serve as a “lens” assessing the alignment of college non-statute policy for consistency of these stated values. Previous suggestions direct that CCC define the Mission statement, also suggested: incorporate core themes and present these statements in an order consistent with accreditation materials. Clarifying difference between governance and decision making, changes represent shared governance including students, staff and community and adding students to the institutional decision making processes.
2nd Reading 2013-14 Academic Calendar Presenter: Giltz	Motion to approve and approved
ISP Course Outline Standard 1st Reading Presenter: Beining	Steve Beining announces the new course outline standards created by the sub-committee of Rich Albers, Carol Burnell, Nick Hamel, David Miller and Steve Beining. Primary changes to the policy are the removal of Course Objectives and move supporting documents of style guides & examples into the appendix and out of the policy. Suggestions for review include: addressing inconsistencies where syllabi are mentioned, reassigning monitoring responsibly to division deans-not dept. chairs and update the syllabus accessibility language to reflect electronic locations as opposed to “on file”.
25Live Presenters: Strawn & Brouwers	Tami Strawn and Stephen Brouwers announce the launching of 25live room scheduling program. This was initiated by a lean team review. Room reservations will no longer be made through the facilities office but online through the R25Live program. There will be an FYI announcement with instructions published soon and 3 open learning labs opening soon. Steve explored the website describing the process for reservations including additives such as room set ups and technology requirements. Tips and information- Firefox browser for superior performance, log-in is the same a My Clack, report difficulties to Steve or Tami, feedback feature, criteria sort feature, advanced scheduling beginning as early as March prior to the academic year. Feed-back from council attendees include: concern about classroom reservation outlook, stating that many department classrooms are outfitted by dept. and specific to the curriculum. Another expressed concern of the potential transition to classroom scheduling occurring over summer months which creates confusion at the beginning of the fall term.
Exempt Update Presenter: Bob Cochran	Reported that the Classified Appreciation event was a success and thanks to all who helped
Faculty Update Presenter: Adam Hall	Expressed pride in the faculty association’s showing in the ASG food basket donations
PT Faculty Update Presenter:	Not present
Classified Update Presenter: Lizz Norrander	Kudos to the faculty and exempt staff for an outstanding response to the ASG food drive
ASG Update Presenter: Diana Muresan	Food drive ends today at 5 & appreciate the many donations Giving Tree gift request available today, more than 240 kids on this year’s list.
UPCOMING MEETING DATES FOR 2011/12 ACADEMIC YEAR: 12/2,1/20, 2/3, 2/17, 3/2 3/16, 4/6 4/20, 5/4, 5/18, 6/1
FIND COLLEGE COUNCIL MINUTES at F:\1MINUTES\College Council\11-12
PRESENT: Bob Cochran (chair), Mickey Yeager (recorder), Marsha Edwards, Tamara Barry, Elizabeth Howley, Mary Collins, Diane Drebin, Lynda Graf, Tami Strawn, Stephen Brouwers, Sarah Hoover, Jeff McAlpine, Jill Johnston Sue Caldera, Andy Vasquez, Paula Hamm, Tolu Oyedej, Diana Muresan, Shelly Tracy, Adam Hall, Steve Beining, Lizz Norrander, Joanne Truesdell, Terry Mackey
COLLEGE COUNCIL MEMBERS: Bob Cochran (chair), Mickey Yeager, Steve Beining, Cheryl Tallman, Andy Vasquez, Shelly Tracy, Sarah Hoover, Melissa Jones, Dave Arter, Kim Carey, Mary Collins, Shelley Shaw, Keoni McHone, Jeff McAlpine, Adam Hall, Pat Wiggins, Miguel Cardenas, Paula Hamm, Sue Caldera, Tiffanie Clifford, Tamera Barry, Vicki Smith *all association presidents *all deans